Copy machines are now part in having a business and other important matters. We can usually see this in schools, offices and computer shops. Because of the development in technology, copy machines can now zoom in and out paper copies, sort multiple copies and scan colors. Copy machines have more uses nowadays like scanning wherein it could be able to scan to e-mail when the machine is connected to the mail server. It can also be used in printing using the printer driver. Operators of this machine should know what to do when troubleshooting, repairing, and maintaining it. Maintenance of the machine should always be prioritized by the user to prevent any errors while using the machine. Cleaning and toner replacement are good examples. However, errors are cannot be prevented. The most common would be paper jam which happens especially when printing multiple copies.

    Here are some tips on how to clean a copy machine:

    When cleaning, always unplug the power chord from the outlet for safety reasons and purposes.

    Have a soft, clean cloth dampened with a detergent or alcohol.

    Open the top cover of the machine then wipe the glass surface using the cloth.

    Below are some general instructions for toner replacing:

    If ink is empty, 'replace toner' will appear on the screen and you have to replace it with a new toner container.

    Open the cover leading to the location of the process unit. Get the process unit from the machine and place it on a clean, level surface.

    From the unit, gently remove the old toner container. With the new toner container, shake it horizontally then place it in the process unit.

    Place back the process unit inside the machine and close all covers you have opened.

    Here are some few steps on what to do when a paper jam occurred:

    When a display on the screen has a paper jam message, first, locate where the jam occurred. Open the cover so you could exactly see where the paper jammed.

    Pull the sheet out gently so it may not rip off. It is proper to pull the paper away in the direction opposite the way it is taken

    Check if there are any pieces of paper inside and some parts of the machine to make sure that none was broken or damaged.

    Close the cover and see if the copier works smoothly just like before.

    These procedures vary depending on the machine type and structure of the copier. But when you bought one, there will be a manual or guide to help you maintain the machine. It would contain different functions and steps that could be done when you need to operate the machine.

    As long as you can manage these simple things which are basic solutions for errors, you don't need to call for any service and assistance. Just you yourself could manage and do what is needed with the machine.

    复印机现在是参与商业和其它重要事情的一个要素。我们通常在学校、办公室和电脑商店都能见到复印机。因为技术的发展，现在复印机可以放大或者缩小纸印本、分类排序多个副本以及扫描颜色。当今，复印机具有更多的用途，例如扫描，在复印机与邮件服务器连接的时候，它能够扫描电子邮件。在复印机使用打印机驱动程序得时候，它还可以用于印刷。在进行复印机的故障诊断、修理和维护的时候，这台机器的操作者应该知道要做些什么。用户应该始终把机器的维护摆在优先的地位，防止在使用这台机器时的任何错误。清洗和墨粉更换是好的例子。然而，错误是不可避免的。最常见的是卡纸，它尤其发生在打印多个副本的时候。

    这里有一些关于如何清洗复印机的小技巧：

    · 出于安全的原因和目的，在清洗时，总是要将电源插头从插座中拔出。

    · 使用一块用清洁剂或者酒精蘸湿的柔软、清洁的布片。

    · 打开机器的顶盖，然后用布片擦拭玻璃表面。

    · 下面是墨粉更换的一些通用说明：

    · 如果墨粉空了，'替换墨粉'信息会出现在屏幕上，你必须用一罐新的墨粉来替换它。

    · 打开通向工艺设备位置的盖子。从机器中取出工艺设备，然后把它放在干净、水平的表面上。

    · 轻轻地从工艺设备中卸下旧的墨粉罐。拿来新的墨粉罐，水平摇动它，然后将它放到工艺设备内。

    · 把工艺设备放回到机器内部，并且关闭你所打开过的全部盖子。

    · 下面是当卡纸发生时你要做的几步事情：

    · 当屏幕上显示出卡纸的信息时，首先找出发生卡纸的地方。打开盖子，使得你能准确地看到什么地方卡纸。

    · 将纸片轻轻地拉出，让它不能撕破。正确的方式是沿着与取纸方向相反的方向将纸拉出。

    · 检查是否有任何纸张在内部，并且检查一些机器零部件，确保没有破裂或损坏的。

    · 关闭盖子，并且查看这台复印机是否像以前那样顺畅地工作。

    这些程序取决于机器的类型和复印机的结构。但是，在你买了一台复印机时，会有一份手册或者指导书来帮助你维护这台机器。它能包含不同的功能以及当你需要操作这部机器时可能要完成的不同步骤。

    只要你能处理这些简单的事情，它们是对于错误的基本解决办法，你就不需要要求任何服务与协助。你自己就能处理和完成机器所需要的那些事情。