UBS has just a “few general rules” for its dress policy: “There are no flip-flops, no shorts, and shirts have to have collars. We are not exactly dress-down, but we are more relaxed than many City [of London] institutions. People don't have to wear suits and have freedom within pretty obvious guidelines. If you are meeting clients, you dress appropriately,” explains a spokesman at the Swiss investment bank.
As the mercury heads north, the thoughts of many in the business community turn to packed, pressure-cooker trains, shirts stuck to backs, constricting ties and just how broadly they can interpret the phrase “smart casual”.
Shorts at work remain a no-no in almost any part of the white-collar economy. The good news, though, is that companies even in traditionally buttoned-up sectors are embracing a kind of smart-casual liberation.
In adland, it seems, there is little in the way of formal rules. “We don't have a dress policy at all,” says Farah Ramzan Golant, chief executive of the UK advertising agency Abbott Mead Vickers BBDO. “People are allowed to express their identity through what they wear. We wouldn't want to start dictating skirt lengths, as some law firms do.”
However, she notes, there are unspoken rules: “The main thing is to look sensible in front of clients. I would not expect people to wear shorts or flip-flops but I would never inspect what people are wearing. Everyone is a brand and every brand expresses itself visually, but it is less about being correct and more about being communicative.”
This attitude is to be welcomed, says Brendan Barber, general secretary of the UK's Trades Union Congress: “When the weather is hot, staff need to stay cool and sensible employers understand that it makes sense to allow employees to dress down for summer.”
Mr Barber adds that while he is not advocating bikinis and bare chests, “allowing employees to discard their tights, ties and jackets will avoid them feeling faint from the heat at their desks and allow staff to carry on working productively ... a cool smart-casual approach is needed”.
Cary Cooper, a professor at Lancaster University Management School, takes a similar line. “If you're not client-facing in offices, I do not see why you cannot wear smart casual – you can always take a tie along and put it on if you need it. We should lighten up in the office.”
Yet he adds there is still a certain image that goes with business – whatever they wear, staff should feel as if they are at work. And this, Ms Ramzan Golant says, is why she frowns on shorts – not because she dislikes them, but because of the message they send out. “Shorts signal that you are off duty, that you are on holiday. That is why they belong on the beach and not in the workplace.”
Dress also varies with sector. Business casual still has some way to go in politics and the law: when was the last time you saw a male member of parliament in the UK House of Commons without a tie?
In the technology sector, policies are more relaxed. While a spokeswoman at Bebo, the social networking site, rules out beachwear, “smart tailored shorts would work,” she says. And visitors to MySpace's London office on a summer's afternoon will encounter anything from maxi-dresses and dungarees to the latest Manolo Blahniks.
Perhaps the greatest shift in office attire, however, has been in financial services. Once a buttoned-up industry, its change in attitudes is now apparent, from the open-necked hedge fund managers of Mayfair to the big banks. “If you walk around the City, you will see people looking smart, but shirt and jacket smart, not shirt and tie,” Prof Cooper says.
While business casual is a surprisingly broad church, at its limits would be Agent Provocateur, a British lingerie company. Sarah Schotton, senior designer, describes the policy as “business sexy”: “We're supposed to dress smartly and sexily – like the brand – so that means high heels, make-up and dressing up, and no jeans and no trainers.”
Would Agent Provocateur countenance shorts if the weather got hot enough? According to Ms Schotton: “Well, I suppose you might get away with a pair of sexy hotpants – but only if your bottom was up to it.”
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